Leads slipping through the cracks
Inquiries arrive at night, on weekends, mid-class. By the time someone replies, the prospect already booked with the studio down the street.
AI automation, built for Main Street
We don’t just talk about AI. We install it in your business.
Practical AI workflow automation, training, and managed services for local service businesses, fitness studios, medical and dental offices, home-service operators, and growing SMBs. Implementation first — never theory, never hype.
- 5–100employees, our sweet spot
- 30 daystypical first automation live
- No-jargonplain-English playbooks
Working with operators in
- Martial Arts & Dojos
- Gyms & Fitness Studios
- Dental & Medical Offices
- Home Services
- Law & Accounting
- Auto & Trades
The reality
You’re losing hours every week to work a machine should be doing.
Small business owners didn’t sign up to be the receptionist, the billing clerk, the marketing team, and the after-hours support line. But that’s where most operators end up by Wednesday.
Admin work eating evenings
Owners finishing payroll, scheduling, invoicing, and intake forms after the kids go to bed. Burnout disguised as “dedication.”
Tool sprawl, no system
A CRM, a booking app, a payments processor, a marketing tool, a spreadsheet—none of them talk. Data lives everywhere and nowhere.
AI hype, zero implementation
You’ve sat through enough webinars. What you need is someone to actually build the thing, connect it to your stack, and train your team to use it.
What changes
Operations that run themselves — while you focus on the business you actually wanted to build.
Every lead answered in seconds
AI replies, qualifies, and books prospects 24/7. No more Monday-morning lead graveyards.
10–20 hours back per week
Intake forms, reminders, follow-ups, recurring billing, reporting — automated end to end.
Revenue you can see
One dashboard for leads, conversions, retention, and revenue per channel. Decisions made on data, not gut.
A team that trusts the tools
Hands-on training in plain language. Your staff actually uses what we install — because they understand it.
Services
Four ways we put AI to work in your operation.
Start with one. Stack them as you grow. Every engagement begins with the same question: where is time leaking out of your business right now?
01 · Build
AI Workflow Automation
We design, build, and connect the automations that run your day-to-day — from lead capture to invoicing.
- Lead intake, qualification & routing
- Booking, reminders & no-show recovery
- Client onboarding & intake forms
- Invoicing, recurring billing & collections
- Review requests & reputation management
- Internal reporting & owner dashboards
Setup engagements · typical first workflow live in 2–4 weeks.
02 · Plan
AI Consulting & Strategy
A clear-eyed audit of your operations, a prioritized roadmap, and an honest answer to “what should we actually do with AI?”
- Operations & tool-stack audit
- Time-leak & cost mapping
- Prioritized 90-day automation roadmap
- ROI projections per workflow
- Vendor & platform recommendations
- No upsell pressure — flat fee, deliverables yours
Fixed-scope projects · full roadmap delivered in 2–3 weeks.
03 · Train
AI Training Workshops
Hands-on, role-specific sessions for owners and front-line teams. Built around your actual tools and workflows — not generic slides.
- Owner / manager strategy session
- Front-desk & intake team workshop
- Sales & follow-up team workshop
- “AI for the back office” 1-day intensive
- Live exercises with your live data
- Written playbooks & recorded sessions
Half-day & full-day workshops · on-site or virtual.
04 · Run
Managed AI Services
We keep your automations healthy, tuned, and improving — like a fractional ops team for everything AI in your business.
- Monthly tuning & performance reviews
- Workflow monitoring & alerts
- Quarterly roadmap & expansion planning
- New automation builds (hours included)
- Priority support & staff Q&A
- Vendor management on your behalf
Monthly retainer · month-to-month after initial term. Cancel anytime.
Who we serve
Built for the businesses that keep Main Street running.
We specialize in service-based SMBs with 5–100 employees — the operators who don’t have an IT department, but do have a thousand things they could be automating.
Martial Arts Schools
Trial-to-member funnels, retention nudges, attendance tracking, automated billing recovery. Built around your style and community.
Gyms & Fitness Studios
Lead nurture, class booking, member onboarding, churn-risk alerts. Free your front desk for the humans actually in the room.
Medical & Dental Offices
HIPAA-aware intake, appointment reminders, recall campaigns, insurance pre-checks. Less paperwork, more chair time.
Home Services
Quote requests, dispatch routing, customer updates, review capture. Run a tighter ship with the same crew.
Professional Services
Law, accounting, consulting. Intake, document workflows, client comms, billing — without losing the white-glove feel.
Growing SMBs (5–100)
When you’re past the scrappy phase but not big enough for a full ops team. We become that team, on demand.
How it works
A four-phase implementation. No surprises, no jargon.
Every engagement runs on the same disciplined operating rhythm. You always know what we’re doing, why, and when you’ll see results.
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Phase 01
Assess
Week 1 · 30–60 minutes of your time
We sit with you (and key staff) and map every workflow, tool, and time-leak in your business. You walk away with a written audit, even if you never hire us.
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Phase 02
Design
Week 2 · we do the heavy lifting
A prioritized roadmap: which workflows to automate first, expected ROI, the exact tools we’ll use, the cost, the timeline. Plain English. One page.
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Phase 03
Build & Train
Weeks 3–6 · iterative, with your input
We build, connect, and test each automation in your real systems. Your team is trained as we go — not handed a PDF at the end. Every workflow launches with a human-in-the-loop checkpoint.
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Phase 04
Operate & Improve
Ongoing · managed monthly
We monitor, tune, and expand — reporting on what’s working, what to add next, and where you’re already getting paid back. Optional, never locked in.
What the math looks like
A realistic look at ROI for a typical engagement.
These are the kind of numbers we model with prospects in our first meeting — based on a 25-employee service business with a single full-time admin role and ~50 leads/month.
Year-one investment
$18,400
- Setup project (one workflow stack)
- Two team training workshops
- 9 months managed support
Year-one operational gain
$71,200
- ~12 admin hours/week reclaimed
- +18% lead-to-customer conversion
- ~4% reduction in churn / no-shows
Estimated net return
~3.9×
- Payback typically inside 4–6 months
- Compounding gains in years 2+
- Modeled, validated & revisited quarterly
Illustrative model based on typical SMB engagements. Actual results depend on your tools, team, and starting baseline — which is exactly what we measure in Phase 01.
Pricing
Transparent ranges. No mystery quotes.
Every engagement is scoped to your business, but here’s the honest range so you can plan. Final numbers come after Phase 01 — never before.
Setup projects
Workflow build-outs
from$4,500
Typical range: $4.5k – $25k
- Scoped to a defined workflow stack
- Includes integration with your existing tools
- Team training on what we build
- 30-day post-launch tuning included
Managed support
Monthly operations
from$1,200/mo
Typical range: $1.2k – $6k/mo
- Monitoring, tuning & reporting
- Included build hours each month
- Quarterly roadmap reviews
- Priority support & team Q&A
Workshops & consulting
Training & strategy
from$1,800
Typical range: $1.8k – $9k
- Half-day or full-day workshops
- Fixed-scope strategy engagements
- Owner / manager / team variants
- On-site or virtual delivery
Why Proventa Solutions
We are the implementation partner the AI consulting world forgot.
Most AI offerings fit into one of two boxes: an enterprise consultancy that won’t return your call, or a YouTube guru selling courses. We sit deliberately in between.
Most “AI for SMB” providers
- Enterprise pricing & six-month onboarding
- PowerPoint strategy decks, no implementation
- Generic playbooks copy-pasted to every client
- Hand off a tool, then disappear
- AI hype & jargon, vague outcomes
Main Street Automation
- Fixed-fee engagements sized for SMB budgets
- We build & ship the automation, not just the slide deck
- Industry-specific playbooks (dojo, dental, home services…)
- Managed support — we stay in the loop, monthly
- Plain English. Real ROI. No hype.
Next step
Spend 30 minutes with us. Walk away with at least one automation you can run yourself.
Free, no-pressure assessment call. We’ll map your top time-leaks live and send you a one-page action plan — whether you hire us or not.